Post permissions

Post permissions allow you to determine who has access to your posts.

Updated over a week ago

Slab provides a flexible permission system to control who can view or edit your post. You can keep your posts tightly controlled or share them with a wide audience, including everyone on the web.

There are multiple ways to share a post:

  • Share directly with specific teammates.

  • Share through the post link.

  • Share through topics (only applicable to published posts).


Post owner

Each post has an owner. The user who initially creates a post is automatically designated as the post owner. However, this ownership can be changed if necessary.

To update the post owner:

  1. Go to the post page.

  2. Scroll down to the bottom.

  3. Under the OWNER section, click Edit.

  4. Search and select the new owner.

  5. Press Enter to save.

Default behavior

When you create a new Slab post, it is in draft mode and viewable only by you. If you share the post link with a teammate with a Slab account, they can view and edit it.

Once a post is published, the link no longer grants any permission. The post access is determined only by its user and topic membership until you modify the post permissions.

Viewing post's permissions

To view a post's permission settings, click the Share button in the top-right corner of a post page. The Share dropdown provides exhaustive details about who has access to your post and their permission level.

Sharing a post directly with specific teammates and groups

Sharing directly is the most straightforward way to add a teammate, group, or topic to a post.

  1. Click on the Share button in the top right corner of the post.

  2. Click on the Add topics, users, or email invite search bar.

  3. Search and add a teammate, group, or topic.

๐Ÿ’ก Tip: If the person you want to invite is not yet a teammate, you can invite the new member using email.

For published posts, you can assign one of the two possible levels of permissions:

  • Editor: can edit the post.

  • Viewer: can only read the post.

Sharing through the post link

Slab posts have unique URLs that guarantee privacy. You can control who can access the post through the link, including sharing the post publicly on the internet.

You have the following options for sharing drafts:

  • Direct (default): any teammates with the post link can access the post.

  • Public: Anyone on the internet with this link can access this post.

  • Disabled: the post link alone does not grant any access.

You have the following options for sharing published posts:

  • Internal (default): the post link alone does not grant any access.

  • Public: Anyone on the internet with this link can access this post.

To edit the link settings:

  1. Go to the post.

  2. Click on the Share button in the top-right corner.

  3. Click on the Link access dropdown.

  4. Choose the access level.

Sharing published posts through topics

Published posts are also shared through their topics. Topic members and owners may gain either the editor or viewer permission depending on the topic settings. Check out Topic Permissions to learn more.

A published post with no topics (uncategorized) is still accessible and searchable by anyone in your organization.

Multiple topics

Topics apply additive access to posts. For example, if you have two private topics, Engineering and Product, applied to a post called Design Spec, both the members of Engineering and Product can view Design Spec.

Similarly, if Product were an open topic, everyone in your organization could access the Design Spec post.

Post mentions permissions

Slab's post mentions feature turns post URL links into previewable hovercard that reveals more information. Any post mentions will reveal the title to all viewers, but only those with access to the mentioned post will be able to preview it.

For example, if a post called Features Roadmap mentions another post called iPhone 20, everyone who can access Features Roadmap will be able to see the title and URL of the mentioned iPhone 20 post. However, only users that can also access iPhone 20 will see a preview of its contents when hovering over this mention.

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